Schedule Roster
Build the week across every site, move shifts where they need to go, and publish. Everyone sees their roster the moment it changes, with no reprinting and no "I never got that message".
Built for Australian security operations
Right people. Right time. Every time.
QLOCKIN replaces the roster spreadsheet, the WhatsApp group and the paper sign-in sheet with one system your whole team uses, from the office to the field.
Marcus T.clocked in
Northgate2 staff on
Timesheet38.5 hrs
MELBOURNE
00:0000
Your whole operation on one screen
Live Ops shows every shift for today and who has actually turned up, refreshing as the clock-ins land, so you find the gap before your client does.
app.qlockin.com.au/dashboard
14 awaiting clock-in
Updates as staff arrive on site
Live counts for clocked in, awaiting and clocked out
Search any staff member or site instantly
Works on the office screen and on your phone
Eleven jobs, one login
Most security companies run on four spreadsheets and a group chat. QLOCKIN keeps the same information in one place, where it stays current for everyone.
Live Ops
Today's shifts as they happen. Clocked in, awaiting, clocked out, with the site and staff name against every row.
Timesheet
Worked hours roll straight in from the clock-ins. Approve the week, export it, and pay from real numbers instead of remembered ones.
Sites
Address, access notes, contacts and standing instructions live on the site itself, so anyone covering it for the first time is never guessing.
Incidents, Daily Logs and Notices
Staff file what happened while it is still fresh, and the shift log stays attached to the site and the date. Notices push a message to everyone rostered on, so nobody starts a shift without the update.
Staff, Customers and Managers
Licences and documents attach to each staff member's profile so they are there at audit time. Every client is linked to their sites, so when they ask who was on last Thursday night you have the answer in seconds.
Running from Monday
Three things to set up. Most operations are rostering live in their first week.
Add your sites and customers
Enter the places you cover and who they belong to. Access instructions and contacts go in once and stay there.
Invite your staff
Everyone on your team gets an email invite, sets their own password, downloads the QLOCKIN app from the App Store or Google Play, and lands on their roster.
Publish the week
Build the roster, publish it, and watch the clock-ins land in Live Ops. By Sunday night your hours are already tallied.
Good evening
Welcome back,
Sam.
You are rostered at Northgate Retail tonight.
Northgate Retail
Level 1 entry · Night patrol
18:00 to 02:00
Starts in 2 minutes
Tap to start when you reach the site. Your arrival time is recorded as it happens.
Northgate Retail
Started at 18:02
00:00:00
On shift now
Showing as clocked in on Live Ops
Thanks for tonight.
8h 00m
Added to your timesheet. Rest up, Sam.
One app for your whole team
A warm hello, one button to start, one button to finish. Managers, supervisors and field staff all use the same app. If you can send a text message, you can use QLOCKIN on day one.
- Greeted by nameThe QLOCKIN app opens on a friendly welcome and the one shift they are rostered for tonight.
- Clock in, then clock outTwo taps across the whole shift. The time is recorded as it happens, not written down later from memory.
- Thanked at the endHours land in the timesheet straight away, and your staff see them before they leave the site.
Try it. Tap through the phone to see how it works.
No phone handy? Your team can also sign in from Chrome, Safari or any web browser.
Built for the people running the roster at 11pm
Growing security firms
You have outgrown the spreadsheet, but a full enterprise platform is more than you need and more than you want to pay for.
Operations managers
You are the one fielding call-offs and no-shows. Live Ops shows you the gap while there is still time to fill it.
Payroll and admin
You want the week's hours to arrive already correct, with something to point at when someone disputes them.
Security teams that stopped chasing paper
Operations managers, payroll leads and directors on what changed after they moved to QLOCKIN.
★★★★★
“The Monday payroll scramble is gone. Hours come in already matched to the roster, and when someone queries a shift I have the clock-in time to show them.”
★★★★★
“I used to hear about a no-show when the client called. Now Live Ops shows me the empty slot at 21:45 and I’ve filled it by 22:00.”
★★★★★
“We moved off three spreadsheets and a WhatsApp group in about a week. The team took to the app with basically no training.”
★★★★★
“Rostering four sites used to eat my Friday. It’s a 20-minute job now, and everyone sees changes straight away.”
★★★★★
“What sold my team was asking for a custom incident field and actually getting it the following week.”
★★★★★
“Setup help was real help. They sat with us and loaded the first week’s shifts. We went live without a mess.”
1 week
typical time to go live
iOS + Android
app for your whole team
1 price
for the whole company
Quotes shown are illustrative examples from our early-access rollout. We’ll introduce a reference customer for a call on request.
Your operation isn’t off-the-shelf. Your app doesn’t have to be.
Every security company runs a little differently. If a field, a report or a whole module would fit the way you work, tell us. We shape QLOCKIN around your operation, and we help you every step of the way.
Add a feature +
Remove what you don’t use −
Rename it to your words ✎
Fit your workflow ↪
How a change request works
Tell us what you need. A short message or a call is enough.
We scope it with you and show you exactly where it lands in the app.
We build it, test it with you, and roll it out, usually with no change to your plan price.
Request a change
Let’s discuss the best deal for you
We run a few different plans, and the right one depends on how many staff and sites you cover. Tell us about your operation and we will put a price together with you.
- Every module on every planRostering, Live Ops, timesheets, incidents, daily logs and notices. There is no higher tier to upgrade to.
- Priced on your operation, not per seatHiring three more people in a busy month does not change what you pay.
- We set up your first rosterSend us your sites and this week’s shifts and we will load them in with you before you go live.
- Cancel whenever you wantYour data stays exportable. If it is not working for your operation, you are not locked in.
WHAT EVERY PLAN INCLUDES
Let’s talk.
A plan shaped around your operation
Every plan covers your whole company. Prices exclude GST.
- Unlimited staff, sites and customers
- App for managers and staff on iPhone and Android, plus browser sign-in
- Live Ops, rostering and timesheets
- Incidents, daily logs and notices
- Manager and admin accounts
- Email support and setup help
No card details, no obligation. We put the plan in writing before anything is signed.
Get a price
Tell us about your operation
Two minutes of detail and we can quote properly instead of guessing. We will come back with a plan and a price, and talk it through with you.
Reply within one business day
No obligation
Australian support
See it with your own roster
Send us a week of your real shifts and we will set them up in QLOCKIN so you can see how it fits before you commit to anything.
admin@qlockin.com.au